REPORT OF THE COMMITTEE ON CONSTRUCTION
The Honorable,
The Board of Commissioners of
ATTENDANCE
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Present: |
Chairman Murphy, Vice Chairman
Butler, Commissioners Beavers, Gorman, |
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Absent: |
None (0) |
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Also Present: |
Bruce Washington – Director,
Office of Capital Planning and Policy; Karen Crawford – Executive Assistant
to the Director Capital Planning and Policy; Curtis J. Florence – Project
Director, Office of Capital Planning and Policy. |
Ladies and Gentlemen:
Your Committee
on Construction of the Board of Commissioners of Cook County met pursuant to
notice on
Your Committee
has considered the following items and upon adoption of this report, the
recommendations are as follows:
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283663 |
OFFICE
OF CAPITAL PLANNING AND POLICY, by Bruce Washington, Director, transmitting a
Communication, dated transmitted herewith for your approval is a request
for authorization for the Purchasing Agent to advertise for bids for the
Countywide Fire & Life Safety System Upgrade Project, Package No. 7 (4th
District Campus and the Department of Corrections South Campus Buildings 1
& 4). It is respectfully requested
that this Honorable Body approve this request. Reason: This project provides for
the upgrading or replacement of fire detection and alarm systems at these
locations. This work is necessary to
replace obsolete equipment and to remain compliant with current building and
life safety codes. Bond Issue (20000 Account). Sufficient funds have been appropriated to cover
this request. *Referred
to the Committee on Construction on |
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Commissioner Silvestri, seconded by Vice Chairman Butler, moved the
approval of Communication No. 283663. The motion carried.
Commissioner Schneider voted No on the above item.
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283664 |
OFFICE
OF CAPITAL PLANNING AND POLICY, by Bruce Washington, Director, transmitting a
Communication, dated transmitted herewith for your
approval is Amendment No. 6 to the contract with Reason: This
amendment provides for final payment and closeout of the professional
services contract for the design of Stroger Hospital of Cook County. The post substantial completion services
extended beyond the six months provided for in the contract. Design professionals were on-site
responding to regulatory bodies, resolving contractor questions, and
performing construction observation through December 2002, the month the
hospital opened. The contract could
not be closed out until final disposition of all related claims. This budget was approved by the Board of
Commissioners on Contract
No. 96-43-190 Original
Contract Sum: $15,592,000.00 Total
Changes to-date: 5,700,463.00 Adjusted
Contract to-date: $21,292,463.00 Amount
of this Modification: 281,669.49 Adjusted
Contract Sum: $21,574,132.49 Estimated Fiscal Impact:
$281,669.49. Bond Issue (22000 Account). Sufficient funds have been appropriated to cover
this request. *Referred
to the Committee on Construction on |
Commissioner Silvestri inquired
whether CCH-Design Group had the authority to continue to perform the services
at
Bruce Washington, Director, Office
of Capital Planning and Policy responded the following: Additional work was to be performed after the
contract had expired, and the Office of Capital Planning instructed CCH-Design
Group to remain on site and address all questions that were presented by the
State and regulatory agencies in meeting the compliance of the structure that
was constructed.
After discussion of the item
Commissioner Silvestri suggested to the Chairman that the item needs additional
review of the documents by which the administration is trying to pay the
contract. Commissioner Silvestri stated
that he is reluctant to pay the $281,669.49 for a contract that expired even
under Mr.
Chairman Murphy asked Commissioner
Silvestri to make a motion to defer the item.
Commissioner Silvestri, seconded by Commissioner Sims, moved to Defer
Communication No. 283664.
Mr.
Karen Crawford, Executive
Assistant to the Director of Capital Planning and Policy, stated that the
standard contract for services provides in it that it stipulates that the
County can request for additional services; and in this case the Office of
Capital Planning and Policy requested for additional services so that
CCH-Design Group could continue performing duties necessary for opening the
hospital. Further, Ms. Crawford stated
that the $281,669.49 falls within the amount of contingency that is available
on the professional service contract.
Chairman Murphy raised a concern
as to why the County is just receiving an invoice in 2007 when the work was
completed in 2002.
Mr.
Commissioner Silvestri asked if
the County was satisfied.
Mr.
Commissioner Silvestri inquired
whether it would impose a problem by deferring the item until the next
construction committee meeting, so that the committee can receive more
information regarding this item.
Mr.
Chairman Murphy stated that the
committee would like a copy of the contract and the process by which the Office
of Capital Planning arrived at this point.
In closing, Commissioner Silvestri
stated that there is no legal authority for the County to pay the $281,669.49,
due to the fact that there was no contract, no extension of contract and it
appears that the Office of Capital Planning and Policy did not seek permission
from the President and the Board of Commissioners to do this. That is why he is asking for the deferral so
that the commissioners can have an opportunity to look at the contract and
speak to the State’s Attorney, and makes sure that the County has legal basis
by which to pay the $281,669.49.
Commissioner Moreno recommended authorizing
payment subject to the State’s Attorneys approval of this payment.
Commissioner Silvestri withdrew his motion to Defer Communication No.
283664.
Commissioner Silvestri, seconded by Commissioner Steele, moved the Approval
of Communication No. 283664, subject to receiving an opinion from the State’s
Attorney’s Office, that such payment is legally acceptable and advisable. The motion carried.
Commissioner Schneider voted No on the above item.
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283665 |
OFFICE
OF CAPITAL PLANNING AND POLICY, by Bruce Washington, Director, transmitting a
Communication, dated transmitted herewith for your approval is Change
Order No. 1 to the contract with SIMPSON
CONSTRUCTION COMPANY, INC., contractor for the Kitchen/Cafeteria
Renovation Project at the Criminal Courts Administration Building. It is respectfully requested that this
Honorable Body approve this request. Reason: This change order provides for mold remediation in
contaminated areas found in the kitchen and bathroom areas. This is an unforeseen
condition that could not be identified until after demolition had started and
wall areas were exposed. This
remediation will include the encapsulation of the affected areas until
condition assessments can be conducted and the contaminated drywall is abated
and removed. Contract No. 06-53-420 Original Contract Sum: $1,802,000.00 Total Changes to-date: 0.00 Adjusted Contract to-date: $1,802,000.00 Amount of this Modification: 44,488.00 Adjusted Contract Sum: $1,846,488.00 Estimated Fiscal Impact: $44,488.00. Bond Issue (20000 Account). Sufficient funds have been appropriated to cover
this request. *Referred
to the Committee on Construction on |
Commissioner Silvestri, seconded by Commissioner Moreno, moved the
Approval of Communication No. 283665. The motion carried.
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283666 |
OFFICE
OF CAPITAL PLANNING AND POLICY, by Bruce Washington, Director, transmitting a
Communication, dated transmitted herewith for your approval is Change Order
No. 9 to the contract with THE LOMBARD
COMPANY, contractor for the Renovation of the Reason: This change
order will provide for the removal and installation of new carpeting in the
law library thus bringing uniformity to the renovated 12th floor space. Contract No. 04-53-686 Original Contract Sum: $2,475,000.00 Total Changes to-date: 114,006.27 Adjusted Contract to-date: $2,589,006.27 Amount of this Modification: 36,897.00 Adjusted Contract Sum: $2,625,903.27 Estimated Fiscal
Impact: $36,897.00. Bond Issue (20000 Account). Sufficient funds have
been appropriated to cover this request. *Referred
to the Committee on Construction on |
Commissioner Silvestri, seconded by Commissioner Moreno, moved the
Approval of Communication No. 283666. The motion carried.
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284048 |
OFFICE OF CAPITAL PLANNING AND POLICY, by Bruce
Washington, Director, transmitting a Communication, dated Transmitted herewith for your approval is Amendment
No. 2 to the contract with TRICOR
SECURITY GROUP, INC. in the amount of $78,995.00 for temporary security
services at the Hawthorne Warehouse.
It is respectfully requested that this Honorable Body approve this
request. The County is still transitioning into its use of
this facility and the long term security needs are currently being
finalized. It is recommended that
existing services be extended until a long term security plan is executed.
This amendment will provide for a time extension of existing services for the
period of Reason: This vendor currently provides twelve (12)
hours per day Monday through Friday and twenty-four (24) hours per day
Saturday and Sunday coverage of the interior, exterior entranceway and
parking lot. Extending this service
will provide for the safety of staff inside and outside of the facility, as
well as the protection of the Original Contract Sum: $ 24,750.00 Total Changes to-date: 16,296.00 Adjusted Contract to-date: $ 41,046.00 Amount of this Modification: 78,995.00 Adjusted Contract Sum: $120,041.00 Estimated Fiscal Impact: $78,995.00.
Bond Issue (20000
Account). Sufficient funds have been appropriated to cover
this request. *Referred
to the Committee on Construction on |
Commissioner Sims inquired as to
how many employees are employed at the facility.
Curtis J. Florence, Project
Director, Office of Capital Planning and Policy, responded the following: There are two employees at the facility, one
inside the facility and one outside the facility in a vehicle.
Chairman Murphy inquired if the
employees were full time.
Mr. Florence stated that they run
three shifts (six hours each) inside the facility, and one employee on the
outside.
Commissioner Silvestri, seconded by Commissioner Moreno, moved the
Approval of Communication No. 284048. The motion carried.
Commissioner Schneider voted No on the above item.
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284049 |
OFFICE OF CAPITAL PLANNING AND POLICY, by Bruce
Washington, Director, transmitting a Communication, dated Transmitted herewith for your approval is Change
Order No. 2 to the contract with FHP
TECTONICS CORPORATION, contractor for the Countywide Americans with
Disabilities Act (ADA) Study & Renovations - Phase II. It is respectfully requested that this
Honorable Body approve this request. Reason This change order provides for bathroom,
electrical, and other miscellaneous modifications that resulted from
unforeseen conditions that were not exposed until the construction phase of
this project. Contract No. 04-53-717 Original Contract Sum: $4,474,000.00 Total Changes to-date: -47,985.65 Adjusted Contract to-date: $4,426,014.35 Amount of this Modification: 57,212.42 Adjusted Contract Sum: $4,483,226.77 Estimated Fiscal Impact: $57,212.42.
Bond Issue (20000 Account). Sufficient funds have been appropriated to cover
this request. *Referred
to the Committee on Construction on |
Commissioner Silvestri, seconded by Commissioner Moreno, moved the
Approval of Communication No. 284049. The motion carried.
Commissioner
Silvestri moved to adjourn the meeting, seconded by Commissioner Moreno. The motion carried and the meeting was
adjourned.
YOUR COMMITTEE RECOMMENDS THE FOLLOWING ACTION WITH REGARD TO THE
MATTERS NAMED HEREIN:
Communication Number 283663 Approved
Communication Number 283664 Approved
- subject to receiving an opinion from the State’s
Attorney’s Office
Communication Number 283665 Approved
Communication Number 283666 Approved
Communication Number 284048 Approved
Communication Number 284049 Approved
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Respectfully submitted, Committee on Construction xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx Joan Patricia Murphy, Chairman |
Attest:
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Matthew B. DeLeon, Secretary