REPORT OF THE
COMMITTEE ON ENVIRONMENTAL CONTROL
The Honorable,
The Board of Commissioners of
ATTENDANCE
|
Present: |
Chairman Quigley, Vice Chairman Silvestri, Commissioners
Beavers, Gorman and Peraica (5) |
|
Absent: |
Commissioners |
Ladies and
Gentlemen:
Your Committee
on Environmental Control of the Board of Commissioners of Cook County met
pursuant to notice on
Your Committee
has considered the following items and, upon adoption of this report, the
recommendations are as follows:
|
285200 |
AIR POLLUTION OPERATING PERMITS/SITE FEES AND REGULATIONS CALLING
FOR THE REDUCTION IN REGULATED AIR POLLUTANT EMISSIONS FROM ALL MINOR AND
MAJOR SOURCE FACILITIES IN PROPOSED ORDINANCE AIR POLLUTION OPERATING PERMITS/SITE FEES AND REGULATIONS CALLING FOR
THE REDUCTION IN REGULATED AIR POLLUTANT EMISSIONS FROM ALL MINOR AND MAJOR SOURCE FACILITIES IN WHEREAS, the Cook County area has been
designated as an area of non-attainment of suitable air quality and ozone
standards by the United States Environmental Protection Agency partially due
to the air pollution emissions of the expansive industrial businesses within
its boundaries; and WHEREAS, the Board of Commissioners of the
County of Cook have introduced a number of air pollution reduction activities
as an effort to diminish the detrimental effects of air pollution on the
residents of Cook County; and WHEREAS, the accumulation of greenhouse
gases and criteria pollutants in the atmosphere are forming extremely high
levels of ozone and adding to global warming; and WHEREAS, as the levels of pollutants
increase in the Cook County area the number of respiratory and cardiovascular
related ailments proportionally increase; and WHEREAS, the United States Environmental
Protection Agency and the Illinois Environmental Protection Agency have
established regulatory standards in the areas of permitting and reporting of
air pollution sources in the efforts to track and reduce air pollution
levels; and WHEREAS, in order to preserve, protect and
improve the air resources of Cook County so as to promote the health, safety,
welfare and comfort of its residents, Cook County shall take appropriate
action in regulating air pollution within Cook County and take efforts to
promote the reduction in greenhouse gas emissions from all air pollution
source facilities. NOW, THEREFORE, BE
IT ORDAINED, by
the Cook County Board of Commissioners that Chapter 30, Article III, Division
4, Section 30-391 through 30-398 of the Cook County Code is hereby enacted as
follows: Division 4. Air Pollution Operating Permits
and Site Fees and Reductions in Regulated Air
Pollutant Emissions Sec. 30-391. Recitals. Sec. 30-392. Public Purpose. Sec. 30-393. Regulated Air
Pollutants. Sec. 30-394. Authority to Issue
Air Pollution Operating Permits and Site Fees. Sec. 30-395. Air Pollution
Operating Permits and Site Fees. Sec. 30-396. Rules and
Regulations. Sec. 30-397. Emission Levels
Reduction. Sec. 30-398. Effective Date. * Referred to the Committee on Environmental Control on * Substitute Ordinance accepted,
and Communication Number 285200 was deferred on |
Vice Chairman
Silvestri, seconded by Commissioner Beavers, moved to defer Communication
Number 285200. The motion carried.
|
288471 |
AMENDMENT TO THE The following is a synopsis of the Proposed Ordinance
Amendment: PROPOSED ORDINANCE AMENDMENT AMENDMENTS TO THE VEHICLE POLICY ORDINANCE BE IT ORDAINED, by the Cook County Board of
Commissioners that Chapter 2 Administration, Article VIII County Vehicle
Policy, Sections 2-671 through 2-674, of the Cook County Code are hereby
amended as follows: ARTICLE VIII. COUNTY VEHICLE POLICY Sec. 2-671.
Establishment of a Countywide Vehicle Steering Committee. (a) The (Ord. No. 05-O-06, §
1, Sec. 2-672.
Responsibilities of elected officials, departments, and employees and
assignment of Vehicle Coordinator. (a) Bureau chiefs, department heads, and
elected officials are responsible for ensuring that Vehicle Steering
Committee policies and procedures are administered and adhered to by
employees within their offices. (Ord. No. 05-O-06, § 2, Sec. 2-673.
Authorized use of County vehicles. (a) Only vehicles that have been
authorized by an elected official or department head, have VIN numbers
registered in the County Purchasing Department, carry a valid insurance card
issued to the Department by the Department of Risk Management, and meet all
other requirements of this section shall be considered County vehicles for
use in the course of conducting official County business. (Ord. No. 05-O-06, § 3, Sec. 2-674.
Miscellaneous rules. (a) Traffic laws and regulations.
Drivers of County vehicles shall observe all traffic laws and regulations.
Drivers and passengers in County vehicles shall wear seat belts at all times
and shall observe safe driving practices. All drivers of a County vehicle
involved in accidents and those who have been charged with a traffic
violation are required to attend a driving safety training class conducted by
the Department of Risk Management. (Ord. No. 05-O-06, §
4, * Referred to the Committee on Environmental Control on |
FLOOR AMENDMENT #1
Sponsored by THE HONORABLE MIKE QUIGLEY,
to the PROPOSED AMENDMENTS TO THE
VEHICLE POLICY ORDINANCE
Communication Number 288471
Existing Vehicle
Policy Ordinance:
(6) Where
a Department has determined that a County vehicle should be salvaged, a request
must be submitted to the Vehicle Steering Committee including such information
as the Committee deems necessary to evaluate the request. Any vehicle approved
for salvage will be sold to the highest bidder at a publicly noticed auction.
The vehicle inventory report must reflect the date the vehicle was sold, the
mileage at the time of sale, the sale price, the name of the purchaser,
identifying information, and any other information required by the Vehicle
Steering Committee.
Per the proposed
ordinance amendment pending in the Committee:
(6) Where
a Department has determined that a County vehicle should be salvaged, a request
must be submitted to the Vehicle Steering Committee including such information
as the Committee deems necessary to evaluate the request. Any vehicle approved
for salvage will be sold to the highest bidder at a publicly noticed auction.
The vehicle inventory report must reflect the date the vehicle was sold, the
mileage at the time of sale, the sale price, the name of the purchaser,
identifying information, and any other information required by the Vehicle
Steering Committee.
Proposed floor
amendment:
(6)
Where a Department has determined
that a County vehicle should be salvaged, a request must be submitted to the
Vehicle Steering Committee including such information as the Committee deems
necessary to evaluate the request. Any vehicle approved for salvage will be
sold to the highest bidder at a publicly noticed auction. The vehicle inventory
report must reflect the date the vehicle was sold, the mileage at the time of
sale, the sale price, the name of the purchaser, identifying information, and
any other information required by the Vehicle Steering Committee. The Vehicle Steering
Committee may adopt policies governing the salvage of vehicles by
Departments. Such policies shall ensure
that the disposal of County vehicles occurs in an open and equitable manner and
obtains the highest practicable salvage value.
FLOOR AMENDMENT #2
Sponsored by THE HONORABLE MIKE QUIGLEY,
to the PROPOSED AMENDMENT TO THE
VEHICLE POLICY ORDINANCE
Communication Number 288471
Existing Vehicle
Policy Ordinance:
(c) The
Chief Information Officer shall develop an RFP and report within six months to
the
Per the proposed
ordinance amendment pending in the Committee:
(c) The
Chief Information Officer shall develop an RFP and report within six months to
the County Board, to equip all County vehicles with
Global Positioning System (GPS) locators within one year of the approval of the
RFP. The Purchasing Agent shall work with the Vehicle Steering Committee and
the County Board to identify the type of GPS devices
suitable for the County's fleet needs and shall issue a Request for Proposals
for such a system. The Vehicle Steering Committee shall develop guidelines
governing access to vehicle location information and shall present said
guidelines to the County Board for approval.
Proposed floor
amendment:
(c)
The Chief Information Officer shall
develop an RFP and report within six months to the County Board, to equip all County vehicles with Global Positioning
System (GPS) locators within one year of the approval of the RFP. The
Purchasing Agent shall work with the Vehicle Steering Committee and the County Board to identify the type of GPS devices suitable for the
County's fleet needs and shall issue a Request for Proposals for such a system.
The Vehicle Steering Committee shall develop guidelines governing access to
vehicle location information and shall present said guidelines to the County Board for approval. It is the goal of
Vice Chairman Silvestri,
seconded by Commissioner Gorman, moved to approve Floor Amendments #1 and #2 to
the Proposed Ordinance Amendment (Communication Number 288471). The motion carried.
Vice Chairman
Silvestri, seconded by Commissioner Peraica, moved to approve and adopt the
Proposed Ordinance Amendment (Communication Number 288471), as amended. The motion carried.
Following is the
Proposed Ordinance Amendment (Communication Number 288471), as amended and
approved (inclusive of Floor Amendments #1 and #2 approved at the
288471 AMENDMENT TO THE
PROPOSED ORDINANCE AMENDMENT
AMENDMENTS TO THE
VEHICLE POLICY ORDINANCE
BE IT ORDAINED, by the Cook County Board of Commissioners
that Chapter 2 Administration, Article VIII County Vehicle Policy, Section
2-671, of the Cook County Code is hereby amended as follows:
ARTICLE VIII. COUNTY VEHICLE POLICY
Sec. 2-671. Establishment of a Countywide
Vehicle Steering Committee.
(a) The
(b) The Vehicle Steering Committee shall be
composed of the following departments and elected officials or their designates:
(1) Chief Administrative Officer.
(2) Chief of the Bureau of Information
Technology.
(3) Chief Financial Officer.
(4) Chief of the Bureau of Human Resources.
(5) Director of the Department of Budget and
Management Services
(4)(6) Purchasing
Agent.
(5)(7) Superintendent
of Highways.
(6)(8) Director
of the County Department of Risk Management.
(9) Director
of the Department of Environmental Control.
(7)(10) State's
Attorney.
(8)(11) Sheriff.
(9)(12) Clerk
of the Circuit Court of the County.
(10)(13) Chair of the Finance Committee of
the
(11)(14) Chair of the Environmental Control
Committee of the
(c) Department Heads and Vehicle
Coordinators may be asked to attend as needed in order to discuss and resolve
departmental issues.
(d) The Vehicle Steering Committee shall
have the following responsibilities:
(1) Develop a plan to centralize fleet
management in the County, to be presented to the June 30, 2005
(2) Administer and insure compliance with
this article.
(3) Advise and make recommendations to the
President and Finance Committee.
(4) Review all requests for the purchase or
lease of vehicles for compliance with this article.
(5) Review vehicle inventory, incident and
other required reports from all County offices and departments and insure
compliance with reporting requirements.
(6) Establish procedures to implement and
enforce vehicle policies.
(7) Prepare a quarterly report to the Board
of Commissioners, detailing all collision or use-related damage to County-owned
vehicles and the status of the damaged vehicle, any violations resulting in the
arrest of the driver of any County-owned vehicle, and any reported unauthorized
use of a County-owned vehicle.
(8) Submit an annual report to the Board
detailing the changes to the vehicle inventory over the preceding 12 months.
(9) Review department vehicle requests
approved by the Department of Budget and Management Services and included in
the annual appropriation ordinance.
(9)(10) Develop
future vehicle strategies in various areas such as:
a. Centralized purchase of routine
maintenance services;
b. Centralized purchase of major repair
services;
c. Centralized
purchase of body work services;
d. Development of an executive leasing
program;
f. Use of car sharing services;
g. Use of global positioning system (GPS)
and wireless technology for vehicle location and record-keeping purposes;
g.h. Establishment of personnel disciplinary
procedures relating to the operation of vehicles during the course of
employment; and
h.i. Other
matters deemed appropriate.
(e) Meetings:
(1) Meetings
will be chaired by the Chief Financial Officer.
(2) Meetings
will be held at least quarterly.
(Ord. No.
05-O-06, § 1,
Sec. 2-672. Responsibilities of elected
officials, departments, and employees and assignment of Vehicle Coordinator.
(a) Bureau chiefs, department heads, and
elected officials are responsible for ensuring that Vehicle Steering Committee
policies and procedures are administered and adhered to by employees within
their offices.
(b) Vehicle
Coordinator:
(1) Each Elected Official or Department Head
will designate one employee to be the Vehicle Coordinator for the office. On
January 1 of each year, the name, title, email address, and telephone number of
the Vehicle Coordinator shall be filed with the Chairman of the Vehicle
Steering Committee. The Coordinator may be asked to attend meetings of the
Vehicle Steering Committee as required to review purchase requests, department
inventories, review vehicle use issues, and other matters pertaining to this
article.
(2) Department
Vehicle Coordinators are to ensure the following procedures are in place within
the Department and shall be responsible for keeping all records and preparing
all reports required under this article. All forms and database formats
required under these guidelines will be provided by the Vehicle Steering Committee.
Vehicle Coordinators shall:
a. Retain
on file a copy of the valid license of each employee authorized to drive a
County vehicle. The employee must at all times hold a
valid proper class
b. File a County vehicle disclosure form
for each employee whom the Department Head has authorized for overnight use of
County vehicles. To facilitate tax withholding obligations for the vehicle
benefits associated with take home privileges, the Department shall identify
all employees assigned a take home vehicle to the Vehicle Steering Committee.
To comply with IRS rules on tax treatment of employee vehicle fringe benefits,
regular overnight County vehicle use will have an imputed per diem valuation
added to an employee's W-2 form at the end of the year. Vehicles regularly used
for emergency or law enforcement purposes are exempt from this requirement. Any
vehicles which a department designates as exempt must be reported to the
Vehicle Steering Committee.
c. Maintain vehicle inventory data (see
Subsection (b)(2)e of this section), vehicle
maintenance logs, accident logs, vehicle use logs and insurance cards in the
form and format established by the Vehicle Steering Committee.
d. Each department shall prepare a report
to the Vehicle Steering Committee annually, by May 15, detailing the
Department's vehicle maintenance and repair procedures. The report will
indicate whether routine maintenance is provided through contractual or
in-house facilities and the protocol for routine maintenance, and the average
annual cost per vehicle. For departments with in-house vehicle services a
detailed cost breakdown showing annual labor, parts and materials, fuel, and
other costs for maintaining and operating the vehicle will be included. The
report shall further detail the procedures utilized by the Department to
provide for fuel supplies for each vehicle and for repairs including both
routine and non-routine repairs.
e. Submit an initial, accurate, up-to-date
inventory report by (When the
vehicle is salvaged salvage information in Subsection (c)(6)
of this section must be submitted.) This inventory report must be updated
and submitted to the Vehicle Steering Committee upon each request for
acquisition or disposal of any vehicle in the inventory. Law enforcement
vehicles used for undercover, special crimes units and surveillance purposes
shall be exempt from disclosure of the vehicle's regular overnight and daytime
parking location and driver assignment.
(c) Purchase
and salvage procedures.
(1) Requests for new or replacement vehicles
(owned or leased) shall be submitted for review by the Vehicle Steering Committee
prior to any such request being approved for purchase or acquisition. Requests
for authorization to remove a vehicle from inventory shall be submitted to the
Vehicle Steering Committee. No vehicle shall be purchased, acquired, or
leased, or removed from inventory without the approval of the Vehicle
Steering Committee.
(2) The
following guidelines will set the minimum vehicle replacement goals.
a. In
general, automobiles should be replaced when they reach eight years of service
or 100,000 miles, whichever comes first.
b. Departments shall request the smallest
possible vehicle for the intended use.
c. Requests that do not meet these
criteria will not be considered for replacement unless the Department Head
submits a written justification to the Vehicle Steering Committee for the
exception which documents the extenuating circumstances.
d. Only specialized
equipment; such as heavy highway construction equipment will be allowed to use
other criteria such as hours of service, however the criteria utilized by the
Department should be submitted to justify the vehicle replacement request, and
the Vehicle Steering Committee will determine if this information is adequate
and the maintenance cost information required.
e. A request for a new vehicle which increases
the number of vehicles in the department's vehicle inventory shall be submitted
to the Vehicle Steering Committee with a written justification as to why the
additional vehicles will be required. Such request must demonstrate that
reassignment of existing vehicles would be unable to meet department needs and
that sufficient funding is available for both the purchase and the cost of
operating and maintaining the vehicle. The request to purchase must state the
use intended for the vehicle, whether the vehicle will be assigned with 'take
home' privileges and whether the vehicle will bear a municipal license plate.
f. Departments shall submit draft vehicle
requests to the Vehicle Steering Committee at the same time they submit capital
budget requests to the Department of Budget and Management Services. Finalized vehicle requests shall be submitted
to the Vehicle Steering Committee within one month of Board approval of the
annual appropriation ordinance or the beginning of the fiscal year, whichever
is later.
f.g. If sufficient
funds are available and other conditions of the ordinance have been complied
with, the Vehicle Steering Committee may concur in the request for new or
replacement vehicles. Such concurrence shall be transmitted to the Purchasing
Agent, and where
(3) New
a. Preference
shall be given to vehicles in the following order. Purchase requests from
categories other than Subsection (c)(3)1 of this
section shall demonstrate in writing to the Vehicle Steering Committee that no
suitable vehicles exist in higher-ranked categories.
1. Vehicles receiving a Green Score of 50
or higher and a Class Ranking of "Superior" as determined by the most
recent edition of the Green Book of the American Council for an
Energy-Efficient Economy (ACEEE).
2. Vehicles receiving a Green Score of 50
and a Class Ranking of "Above Average."
3. Vehicles receiving a Green Score of 35
or higher and a Class Ranking of "Superior."
4. Vehicles receiving a Green Score of 35
or higher and a Class Ranking of "Above Average."
5. Vehicles receiving a Green Score of 25 or
higher and a Class Ranking of "Superior."
6. Vehicles receiving a Green Score of 25
or higher and a Class Ranking of "Above Average."
7. Vehicles receiving a Green Score under
25 and a Class Ranking of "Superior."
8. Vehicles receiving a Green Score under
25 and a Class Ranking of "Above Average."
9. Vehicles not falling under Subsections
(c)(3)1--9 of this section.
a. Requested vehicles must meet the
requirements specific to their class, as follows:
1. Compact
Car
Minimum ACEEE Green Score: 35
Tier range: Tier 2 bin 2 - Tier 2
bin 5 / ULEV II - PZEV
Minimum
ACEEE Class Ranking: Above Average –
2. Midsize
Car
Minimum ACEEE Green Score: 35
Tier range: Tier 2 bin 2 - Tier 2
bin 5 / ULEV II - PZEV
Minimum
ACEEE Class Ranking: Above Average –
3. Large
Car:
Minimum ACEEE Green Score: 35
Tier range: Tier 2 bin 2 - Tier 2
bin 5 / ULEV II - PZEV
Minimum
ACEEE Class Ranking: Above Average –
4. Station
Wagon:
Minimum ACEEE Green Score: 35
Tier range: Tier 2 bin 3 - Tier 2
bin 5 / ULEV II - PZEV
Minimum
ACEEE Class Ranking: Above Average –
5. Sport
Utility Vehicle:
Minimum ACEEE Green Score: 33
Tier range: Tier 2 bin 3 - Tier 2
bin 5 / ULEV II - PZEV
Minimum
ACEEE Class Ranking: Above Average –
6. Van:
Minimum ACEEE Green Score: 23
Tier range: Tier 2 bin 5 - Tier 2
bin 8 /LEV II - PZEV
Minimum
ACEEE Class Ranking: Above Average –
7. Light
Truck:
Minimum ACEEE Green Score: 25
Tier range: Tier 2 bin 5 - Tier 2 bin 8 /LEV II - PZEV
Minimum
ACEEE Class Ranking: Average – Above Average
8. Other Vehicles: Vehicles not included
in any of the above classes shall be considered by the Vehicle Steering
Committee on a case-by-case basis.
b. Cost comparisons shall be made using
total lifecycle costs rather than purchase price. Lifecycle costs shall
include, but not be limited to, total purchase price, estimated fuel
expenditure, and estimated maintenance costs over the expected lifetime of the
vehicle.
(4) Titles for all County vehicles will be
held in the Purchasing Department.
(5) Where a Department is requesting to
lease vehicles, the request must include a copy of the proposed lease contract,
particularly including all terms of the lease with respect to lease costs,
maintenance costs and responsibility, and liability for accidents. Leased
vehicles shall also be evaluated using the environmental criteria listed in
Subsection (c)(3) of this section.
(6) Where a Department has determined
that a County vehicle should be salvaged, a request must be submitted to the
Vehicle Steering Committee including such information as the Committee deems
necessary to evaluate the request. Any vehicle approved for salvage will be
sold to the highest bidder at a publicly noticed auction. The vehicle inventory
report must reflect the date the vehicle was sold, the mileage at the time of
sale, the sale price, the name of the purchaser, identifying information, and
any other information required by the Vehicle Steering Committee. The Vehicle Steering Committee may adopt
policies governing the salvage of vehicles by Departments. Such policies shall ensure that the disposal
of County vehicles occurs in an open and equitable manner and obtains the
highest practicable salvage value.
(d) Failure of Department Heads to provide
information in accordance with this article shall result in the Department's
inability to acquire County vehicles, and other actions deemed necessary by the
Vehicle Steering Committee, until this information is received.
(Ord. No. 05-O-06, § 2,
Sec. 2-673.
Authorized use of County vehicles.
(a) Only vehicles that have been authorized
by an elected official or department head, have VIN numbers registered in the
County Purchasing Department, carry a valid insurance card issued to the
Department by the Department of Risk Management, and meet all other
requirements of this section shall be considered County vehicles for use in the
course of conducting official County business.
(b) Unless expressly exempted by the
Department Head, and approved by the Vehicle Steering Committee, all County
vehicles must carry a municipal license plate.
(c) The Chief Information Officer shall
develop an RFP and report within six months to the County Board, to equip all County vehicles with
Global Positioning System (GPS) locators within one year of the approval of the
RFP. The Purchasing Agent shall work with the Vehicle Steering Committee and
the County Board to identify the type of GPS devices
suitable for the County's fleet needs and shall issue a Request for Proposals for
such a system. The Vehicle Steering Committee shall develop guidelines
governing access to vehicle location information and shall present said
guidelines to the County Board for approval.
It is the goal of
(d) The Chief Administrative Officer shall
establish a telephone hotline which members of the public may call to report
incidents involving County vehicles. The Inspector General shall have the
responsibility of investigating any reports of misuse of County vehicles and
shall submit an annual report to the Vehicle Steering Committee and
(e) With the exception of law enforcement
vehicles used for undercover, special crimes units and surveillance purposes,
all County vehicles shall be emblazoned on both sides with the County name,
corporate seal, name of the Department to which the vehicle is assigned,
vehicle hotline telephone number, and a short statement identifying the hotline
to the general public (e.g. "To report incidents involving this vehicle,
call (telephone number)"). Except as otherwise provided, exemptions must
be requested by the Department Head and approved by the Vehicle Steering
Committee and may only be granted where the anonymity of the vehicle is
required.
(f) Vehicle usage logs must be maintained
for each County vehicle and include the following information: name of driver,
date used, beginning and ending odometer reading, destination, purpose of use,
date and time of refueling, and amount of fuel. Where the anonymity of the
vehicle and the driver is required, law enforcement vehicles shall be exempt
from disclosure of destination information.
(g) Only authorized passengers are permitted
to ride in County vehicles. Non-County individuals such as volunteers, spouses,
and children should not be passengers in a County vehicle unless they are
involved in the conduct of business.
(h) County vehicles are to be assigned to
individuals who, in the required course of their employment need vehicles to
complete their required duties on behalf of the County government.
(i) Eligibility for County vehicle
assignment.
(1) Take home assignment. A
County vehicle may be assigned to employees in a service, management or
supervisory position on call 24 hours a day, responsible for providing or
supporting emergency services. A vehicle disclosure form shall be used and
remain on file in the Department for all 'take home' vehicles.
(2) Pool assignment. Pool
vehicles are to be assigned on a periodic basis to individuals when the County
work assignment requires a vehicle in order to properly conduct County
business. A vehicle disclosure form and daily log shall be used and remain on
file in the Department for all pool vehicles which are taken home overnight.
Those employees authorized for overnight use of County vehicles shall, when
away from work for an extended period of time, for vacation, sick leave,
compensatory time off, travel, etc., return the assigned County vehicle to the
custody of his/her department head during the period of absence.
a. No person shall be authorized to drive
a County vehicle unless he/she:
1. Possesses a current, valid
2. Is
the age of 18 or older.
3. Is the age of 25 or older to drive a
leased or rented car.
4. Is medically fit to drive safely.
5. Is free of any
prior convictions for driving while under the influence of alcohol or drugs, or
of reckless driving within the previous year. Employees operating a commercial
vehicle must comply with all of the requirements of the Commercial Motor
Vehicle Safety Act of 1986.
6. All prospective employees who are professional
drivers or who's whose primary duty is the operation of a vehicle
shall be required to submit to a driving records check after receiving a
conditional offer of employment. The Cook County Bureau of Human Resources as
part of a preemployment background investigation
shall coordinate driver checks. Failure to have a valid
7. Any employee performing work which
requires the operation of a County-owned vehicle or a private vehicle at County
expense, shall notify his/her immediate supervisor immediately of any current
restrictions or changes in driving privileges, including but not limited to revocation,
suspension, cancellation, denial, Restricted Driving Permit, Judicial Driving
Permit, Probationary License, Family Financial Responsibility Driving Permit,
leaving the scene of an accident, refusal or neglect to report a traffic
accident, traffic violations, unpaid traffic citations, failure of vehicle
titled in the employee's name to pass the vehicle emissions testing, or unpaid
parking citations for a vehicle titled in the employee's name. Any restrictions
or changes to driving privileges shall be reported by the employee to the
employee's Bureau Chief or Elected Official immediately and a record maintained
in the department. Any employee who fails to report, and/or continues to
operate a vehicle in the performance of County duties, is subject to
disciplinary action up to and including termination from County employment.
8. Employees are held personally
responsible for all parking and/or traffic violations incurred while operating
County vehicles.
b. Collision Procedures. The following
collision procedures are to be followed by drivers involved in collisions while
operating a County or personal vehicle on County business, and by the
department head:
1. Request that all parties remain and
render assistance at the scene of the accident, if possible, until law
enforcement representative has released them.
2. Promptly report all accidents involving
vehicles or persons on duty and actively engaged in County business to the
appropriate law enforcement agency, department vehicle coordinator, and the Department
of Risk Management.
3. A record of all driving violations for
each employee shall be maintained by the Department Vehicle Coordinator
including the date; time; employee name; vehicle identification number;
incident report number; date and time report was forwarded to the Department of
Risk Management; date reported to the Vehicle Steering Committee and personnel
actions taken by the Department against the employee.
4. Logs of all accidents shall be
maintained by the Department's Vehicle Coordinator. Department Heads are to
review each collision report prior to their submission to the Department of
Risk Management to determine if the employee was at fault and take appropriate
personnel action. Department Heads are to prepare a report on their findings
and personnel actions taken, and forward it to the Vehicle Steering Committee
chairman along with a copy of the accident report forwarded to the Department
of Risk Management.
5. Drivers involved in collisions are to
refrain from making statements regarding the accident to anyone other than the
investigating law enforcement officials, appropriate County officials, and
representatives of his or her own insurance company if the employee's privately
owned vehicle is involved.
6. Drivers will also complete a Vehicle
Incident Form and forward it to the Department of Risk Management's General
Liability Division as well as the Department's Vehicle Coordinator within 24
hours of the accident.
7. Drivers will also forward copies of all
police reports, an employee statement and any witness statements to the Vehicle
Coordinator and Department Head, and to the Department of Risk Management's
General Liability Division no more than three days after completion of the
investigation.
c. Use
of private vehicles for County business:
1. County employees, with the prior
permission of their Department Head, may use their private vehicle to conduct
official County business. Department Heads shall only approve use of private
vehicles for County business when it is in the best interest of the County to
do so.
2. A valid proof of insurance is required
to operate a private vehicle and a copy must be filed with the Department's
Vehicle Coordinator.
3. Employees authorized to use their
personal vehicles for County business shall comply with the following insurance
requirements:
(i) County employees who drive a private
vehicle for official County business shall have at least the minimum auto
insurance for private vehicles as required by the State of
(ii) Employees operating private vehicles in
the performance of County duties should have minimum limits of no less than
$100,000.00 per person and $300,000.00 per accident and have Uninsured
Motorist/Under Insured Motorist coverage.
(iii) The employee's vehicle insurance policy
must be issued by a company that is licensed by the Illinois State Department
of Insurance.
(iv) In the event a County employee is involved in an
accident while driving his/her own vehicle, the employee's personal insurance
provides the primary coverage.
(v) Mileage reimbursement rates will be
based on the Cook County Travel and Expense Reimbursement Policy (separate
document).
(Ord. No. 05-O-06, § 3,
Sec. 2-674.
Miscellaneous rules.
(a) Traffic laws and regulations.
Drivers of County vehicles shall observe all traffic laws and regulations.
Drivers and passengers in County vehicles shall wear seat belts at all times
and shall observe safe driving practices. All drivers of a County vehicle
involved in accidents and those who have been charged with a traffic violation
are required to attend a driving safety training class conducted by the
Department of Risk Management.
(b) Use of tobacco products.
Use of tobacco products is prohibited in County vehicles.
(c) Turn off engine Engine idling. Except for purposes
of law enforcement including but not limited to surveillance and radar gun use
activities, the driver of a County vehicle must turn off the engine upon
stopping at a destination and must not cause or allow an engine to idle at any
location for more than five consecutive minutes or a period or periods
aggregating more than five minutes in any one-hour period, except when idling
is absolutely necessary for the conduct of County business, for personal
safety, or to comply with traffic laws and law enforcement personnel.
(d) Liability for damages. The
County shall not be liable for injuries or damages arising from activities
outside the scope of employment, including but not limited to personal use of
rented vehicles by employees during a County-authorized business trip. Any
damages arising from these circumstances are the responsibility of the
employee. To the extent that the County incurs financial liability for the acts
of employees which occur outside the scope of employment,
(e) Insurance. The State of
(f) Traffic violations. At no
time will County funds be used directly or indirectly to pay or reimburse an
employee for parking or traffic violations.
(g) Article not intended to enlarge
current County liability, etc., to employees. Nothing in this article
is intended or shall be construed to extend or enlarge the obligations,
liability, or responsibilities that County currently has to employees, or third
parties, by law or contract, if any, in regards to the operation of motor
vehicles.
(Ord. No.
05-O-06, § 4,
Vice Chairman
Silvestri, seconded by Commissioner Peraica, moved to adjourn the meeting. The motion carried and the meeting was
adjourned.
YOUR COMMITTEE
RECOMMENDS THE FOLLOWING ACTION
WITH REGARD TO THE
MATTERS NAMED HEREIN:
Communication
Number 285200 Deferred
Communication
Number 288471 Approved
as Amended
|
|
Respectfully
submitted, Committee
on Environmental Control xxxxxxxxxxxxxxxxxxxxxxxxxxxxxx Mike
Quigley, Chairman |
Attest:
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
Matthew B. DeLeon, Secretary