REPORT OF THE
COMMITTEE ON INFORMATION TECHNOLOGY AND AUTOMATION
The Honorable,
The Board of Commissioners of
ATTENDANCE
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Present: |
Chairman Beavers, Vice Chairman Gorman, Commissioners
Goslin, |
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Absent: |
Commissioners |
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Also
Present: |
Commissioners Quigley and Sims; Michael Carroll – Director of
Information Systems, State’s Attorney’s Office; Alan Hobscheid – Systems
Analyst, GIS Division of Office Technology; Mary Jo Horace – Director
of Office Technology;
Steve Mannina – Chief Information Officer, Treasurer’s Office; Catherine
Maras O’Leary – Chief
Information Officer; Michael
McGowan – Electronic Information Director, Office of the Chief Judge; Bill
Rohde – Computer Technician, Information Technology Support, Sheriff’s
Office; James Dillon – Senior Account Manager, System Solutions, Inc. |
Ladies and
Gentlemen:
Your Committee
on Information Technology and Automation of the Board of Commissioners of Cook
County met pursuant to notice on
Your Committee
has considered the following items and, upon adoption of this report, the
recommendations are as follows:
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285186 |
DEPARTMENT OF OFFICE OF TECHNOLOGY, by Mary Jo Horace,
Director, transmitting a Communication: requesting authorization for the Purchasing Agent to enter
into a contract with PRO-WEST AND
ASSOCIATES, INC., Reason: After the completion of the Request
for Proposal (RFP) process for the selection of a company to provide
geographic spatial datasets to enhance The geographical
database products will support a range of applications dependent upon an
accurate and complete inventory of the features found in the physical and
social landscape of the county. All of
the GIS technical tasks will be done to the Federal
Geographic Data Committee (FGBC) standard for geospatial products for
all of its data layers that the county has adopted. This will allow the county to continue to
share data with local municipalities that we currently share data. The geographic data
will be produced based on the needs of the following agencies: the Department of Building and Zoning, the
Zoning Board of Appeals, the Forest Preserve District of Cook County,
Assessor’s Office, the Emergency Telephone System Board and the Sheriff’s
Police Department. Estimated Fiscal Impact:
$227,410.00. Contract
period: Approval of this item would commit Fiscal Year 2007 and
future year funds. *Referred to the
Committee on Information Technology and Automation on |
The Secretary entered into the record a letter from
Commissioner Daley addressed to Catherine Maras O’Leary dated
Chairman Beavers inquired to what extent there is MBE
participation in this contract.
Alan Hobscheid, Systems Analyst, GIS Division of Office
Technology, replied that there is 37% MBE participation in this contract.
Vice Chairman Gorman, seconded
by Commissioner Steele, moved the approval of Communication Number 285186. The
motion carried.
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285187 |
DEPARTMENT OF OFFICE OF TECHNOLOGY, by Mary Jo Horace,
Director, transmitting a Communication: requesting authorization for the Purchasing Agent to enter
into a contract with SYSTEM SOLUTIONS,
INC., Reason: This contract is needed to allow county
agencies to acquire and support computer equipment related to new technology
initiatives and replacement of outdated equipment due to computer
obsolescence. By offering a countywide
computer contract, county agencies will be able to acquire hardware that meet
the technology standards established by the Bureau of Information Technology
and Automation. This contract will
allow the county to receive the State of Estimated Fiscal Impact:
$4,000,000.00. Contract
period: Sufficient funds have been
appropriated to cover this request. *Referred to the
Committee on Information Technology and Automation on |
Commissioner Steele voiced concern that, by including a
two-year extension in the contract, productivity will be harder to monitor.
Catherine Maras O’Leary, Chief Information Officer,
replied that thus far the company has proved very productive.
Vice Chairman Gorman inquired as
to how many companies have bid on this contract.
Mary Jo Horace, Director of Office
Technology, replied that there were eleven bids the first year, and eight bids
the second year.
Vice Chairman Gorman,
seconded by Commissioner Goslin, moved the approval of Communication Number
285187. The motion carried.
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285188 |
DEPARTMENT OF OFFICE OF TECHNOLOGY, by Mary Jo Horace,
Director, transmitting a Communication: requesting authorization for the Purchasing Agent to enter
into a contract with ASAP SOFTWARE,
Reason: By entering into a contract with ASAP Software
(a preferred large account governmental reseller), Estimated Fiscal Impact:
$600,600.00. Contract
period: Sufficient funds have been appropriated to cover this
request. *Referred to the
Committee on Information Technology and Automation on |
Vice Chairman Gorman,
seconded by Commissioner Goslin, moved the approval of Communication Number
285188 as amended. The motion carried. (See Attachment #3 for Amendments.)
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285189 |
DEPARTMENT OF OFFICE OF TECHNOLOGY, by Mary Jo Horace,
Director, transmitting a Communication: requesting authorization for the Purchasing Agent to enter
into a contract with CDW-G, Reason: By entering into the contract with CDW-G,
the office will be able to capitalize on the State of Estimated Fiscal Impact:
$600,000.00. Contract
period: Sufficient funds have been appropriated to cover this
request. *Referred to the
Committee on Information Technology and Automation on |
Bill
Rohde, Computer Technician, Information Technology Support, Sheriffs Office,
agreed to provide the Commissioners with information regarding the $557,000 in
the 210 Account, specifically, how these funds are being utilized.
At Chairman Beavers’ and
Commissioner Steele’s request, Ms. Maras O’Leary agreed to provide quarterly
status updates on all contracts being approved today.
Vice Chairman Gorman,
seconded by Commissioner Goslin, moved the approval of Communication Number
285189 as amended. The motion carried. (See Attachment #3 for Amendments.)
Chairman Beavers asked the
Secretary to call on the following public speaker:
1. George
Blakemore Concerned
Citizen
Vice Chairman Gorman
moved to adjourn the meeting, seconded by Commissioner Steele. The motion carried and the meeting was adjourned.
YOUR COMMITTEE RECOMMENDS THE FOLLOWING ACTION WITH REGARD TO THE
MATTERS NAMED HEREIN:
Communication Number 285186 Approved
Communication Number 285187 Approved
Communication Number 285188 Approved
as Amended
Communication Number 285189 Approved as Amended
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Respectfully
submitted, Committee
on Information Technology and Automation xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx William
M. Beavers, Chairman |
Attest:
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
Matthew B.
DeLeon, Secretary