REPORT OF THE
COMMITTEE ON
INFORMATION TECHNOLOGY
AND AUTOMATION
The Honorable,
The Board of Commissioners of
ATTENDANCE
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Present: |
Chairman Beavers and Commissioners |
|
Absent: |
Vice Chairman Gorman, Commissioners Goslin, Scheider and
Steele (4) |
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Also
Present: |
Antonio Hylton – Chief Information
Officer, Bureau of Technology; Joy Wykowski – Deputy Clerk of the Cook County
Board; Brittany Carminati – Senior Consultant/Software Engineer, Catalyst
Consulting Group, Inc.; Anthony Del Santo – Acting Chief Technical
Officer, Cook County’s Sheriff’s Office; John Mason – Exective Assistant to
the Director of Planning and Development |
Ladies and
Gentlemen:
Your Committee
on Information Technology and Automation of the Board of Commissioners of Cook
County met pursuant to notice on
Chairman Beavers announced that the following Item,
Communication Number 294608, would be considered for the purpose of discussion
only today.
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294608 |
AUTOMATED BOARD AGENDA PROJECT. Transmitting a Communication from Todd H.
Stroger, President and David Orr, Dear Members of the President Todd H. Stroger is committed to applying
technology to improve performance and create efficiency in government. The
Bureau of Technology’s Vision 2010 Strategic Plan sets forth the guidelines
for improvements. In keeping with this Vision, the Office of the President
and the The For this to be successful, all elected officials, bureaus
and departments of Cook County government that have business before the
County Board must adopt the ABA system for processing agenda items. Execution of the We are requesting to present a project overview and
discuss technology requirements, training and implementation at a meeting of
the Committee on Information Technology & Automation. *Referred to the
Committee on Information Technology and Automation on |
Antonio Hylton, Chief Information
Officer, Bureau of Technology, delivered opening remarks on behalf of the
Bureau of Technology and President Todd H. Stroger’s Agenda on Technology. He noted that the program has significant
potential for efficiencies, and that it provides the President with the ability
to manage the agenda process with more efficiency and timeliness.
Joy Wykowski, Deputy Clerk of the Cook County Board, delivered
the following remarks:
A demonstration of this program was conducted at the Draft
Agenda Meeting on
This is a web-based application. This program will preclude the need for paper
documents. It will no longer be
necessary to hand deliver to the Clerk’s Office those items with department head’s
signatures. Items will be created in the application and the whole process will
go through an automated e-mail life cycle.
It will be possible to follow an item from its initial typing to its
final approval by the Board.
The contract with Catalyst Corporation, the developer of
this program, was approved on
For the last Board meeting of Fiscal Year 2008, on
Brittany Carmanetti, Senior Consultant/Software Engineer, Catalyst
Corporation, conducted an extended demonstration of the system. Chairman Beavers asked her to show how to
enter an item for submission onto the agenda, and Ms. Carmanetti
demonstrated this, walking through the process.
Commissioner Daley inquired as to the cost of this project.
Ms. Wykowski replied that the web design cost $175,000.00
and that the project management cost $45,000.00, for a total cost of
$220,000.00. She further stated that a
cost/benefit analysis of the project yields a total annual reduction of
$91,000.00 which includes one staff person; in 2.4 years the cost of the
project will be recouped.
Chairman Beavers asked whether anyone in the audience had
questions.
Anthony Del Santo, Acting Chief Technical Officer,
Ms. Wykowski replied in the negative, and explained that
that person could check the system for the disposition of the item.
John Mason, Executive Assistant to the Director of Planning
and Development, inquired: Regarding the
submission of items, will there be a summary screen showing all items that have
been submitted?
Ms. Wykowski replied in the affirmative. She explained that on the change history
item, once the submit button is pressed, it will show that you submitted an
item to the clerk.
Mr. Mason further inquired whether the system can retrieve
text from Microsoft Word documents, Excell spreadsheets and the like.
Ms. Wykowski replied that a person can copy and paste
documents from these programs.
294914 |
COOK COUNTY CLERK, David Orr by Jan Kralovec, Director of
Elections, transmitting a Communication: requesting authorization for the Purchasing Agent to enter
into a contract with ELECTION SYSTEMS
AND SOFTWARE, Reason: The VRMS software, used by the Clerk’s
Election Division over the last nine (9) years, requires various
modifications to comply with changes in election laws and procedures, as well
as other enhancements. Election
Systems and Software developed and implemented this customized software and
is the only vendor capable of making these modifications and software
enhancements. Estimated Fiscal Impact:
$275,000.00 (FY 2008:
$110,000.00; FY 2009:
$110,000.00; and FY 2010: $55,000.00). Contract period: Sufficient funds are available in the The Chief Information Officer has reviewed this item and
concurs with this recommendation. *Referred to the
Committee on Information Technology and Automation on |
Commissioner Daley,
seconded by Commissioner Moreno, moved the approval of Communication Number
294914. The motion passed.
Commissioner Daley moved to adjourn the meeting, seconded by Commissioner
Butler. The motion carried and the
meeting was adjourned.
YOUR COMMITTEE
RECOMMENDS THE FOLLOWING ACTIONS
WITH REGARD TO THE
MATTERS NAMED HEREIN:
Communication Number 294608 No Action Taken
Communication Number 294914 Approved
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Respectfully submitted, Information Technology & Automation xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx William M. Beavers, Chairman |
Attest:
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
Matthew B. DeLeon, Secretary
An audio tape of this meeting is
available in the Office of the Secretary to the Board,