REPORT OF THE COMMITTEE ON INFORMATION TECHNOLOGY & AUTOMATION

March 7, 2008

The Honorable,

The Board of Commissioners of Cook County

ATTENDANCE

Present:

Chairman Beavers, Vice Chairman Gorman, Commissioners Butler, Daley, Goslin, Peraica, Schneider and Steele (8)

Absent:

Commissioner Moreno (1)

Also Present:

Clem Balanoff, Deputy Cook County Clerk

Ladies and Gentlemen:

Your Committee on Information Technology & Automation of the Board of Commissioners of Cook County met pursuant to notice on Friday, March 7, 2008 at the hour of 9:45 A.M. in the Board Room, Room 569, County Building, 118 North Clark Street, Chicago, Illinois.

Your Committee has considered the following items and, upon adoption of this report, the recommendations are as follows:

292326

COOK COUNTY CLERK, David Orr, by Clem Balanoff, Deputy County Clerk, transmitting a Communication: requesting authorization for the Purchasing Agent to enter into a contract with CATALYST CONSULTING GROUP, INC., Chicago, Illinois, to analyze, develop, implement and host web-based applications and tools for various divisions of the County Clerk’s Office including: Automated Board Agenda, Internet Google Minisearch, Online Genealogy, Agency Property Taxes Online, Statement of Economic Interest Online, Automated Central Service Desk, enhancements to Great Plains, Novatime, Voterinfonet, Elections Results Applications for 2008-2010, Early Voting application, Elections Automated Call Form; support and maintenance for candidate Filing Ethics Online, County Clerk’s Official Website, Voter Registration Management Service, Election Night Support, Online Directory of Elected Officials and to create interface with the Cook County Portal. Reason: Catalyst Consulting Group, Inc. was selected as the most qualified vendor with the lowest cost proposal responding to a Request for Proposal (RFP) issued by the County Clerk. The company has a depth of qualified staff experience and an understanding of the scope of work that exceeded other respondents to the RFP. Catalyst Consulting Group, Inc. is a Cook County certified MBE vendor. Estimated Fiscal Impact: None. $1,097.580.00 County Clerk Election Division Fund Amount: $822,000.00 (Fiscal Year 2008 - $182,000.00; Fiscal Year 2009 -$320,000.00; and Fiscal Year 2010 - $320,000.00 – (524-260 Account). County Clerk Automation Fund Amount: $275,580.00 (Fiscal Year 2008 - $140,000.00; Fiscal Year 2009 - $70,000.00; Fiscal Year 2010 - $65,580.00 – (533-260 Account). Contract period: March 1, 2008 through December 31, 2010. April 15, 2008 through April 30, 2011. Requisition Nos. 85240014, 95240003, 05240002, 85330002, 95330002 and 05330002. Sufficient funds are available in the County Clerk Election Division Fund and the County Clerk Automation Fund. The Chief Information Officer has reviewed this item and concurs with this recommendation. *Referred to the Committee on Information Technology & Automation on February 20, 2008.

Commissioner Daley, seconded by Commissioner Schneider, moved approval of the amendment to Communication Number 292326. The motion carried.

Commissioner Daley, seconded by Commissioner Schneider, moved the approval of Communication Number 292326 as amended. The motion carried.

292327

COOK COUNTY CLERK, David Orr, by Clem Balanoff, Deputy County Clerk, transmitting a Communication: requesting authorization for the Purchasing Agent to enter into a contract with MAJOR SCALE TECHNOLOGY MANAGEMENT, INC., Oak Park, Illinois, to provide information technology management services (ITMS). The ITMS will include: 1) development of an IT infrastructure over a 3-year period to establish comprehensive, uniform support services to all of twenty-five applications within the Clerk’s Office; 2) management of major IT contracts such as Sequoia Voting Systems, forensic analysis of election systems, IT service of hardware and software, web-based applications; 3) project management services for all new IT applications in each of the five divisions of the Clerk’s Office including a Clerk intranet, automated board agenda, genealogy online, agency tax rates online and ethics online; and 4) creation of an interface with the County portal and other County IT systems where appropriate. Reason: Major Scale Technology Management, Inc. was selected as the most qualified vendor responding to a Request for Proposal (RFP) issued by the County Clerk due to their expertise in establishing forensic analyses protocols, aligning IT organizations with changing and expanding IT infrastructure and expertise in Sequoia Voting Systems. Major Scale is a county certified MBE contractor. Estimated Fiscal Impact: None. $1,500,000.00 County Clerk Election Division Fund Amount: $1,264,000.00 (Fiscal Year 2008 - $314,000.00; Fiscal Year 2009 -$475,000.00; and Fiscal Year 2010 - $475,000.00) (524-260 Account). County Clerk Automation Fund Amount: $236,000.00 (Fiscal Year 2008 - $186,000.00; Fiscal Year 2009 - $25,000.00; and Fiscal Year 2010 - $25,000.00.) (533-260 Account). Contract period: March 1, 2008 through December 31, 2010 April 15, 2008 through April 30, 2011. Requisition Nos. 85240008, 95240002, 05240001, 85330003, 95330003 and 05330003. Sufficient funds are available in the County Clerk Election Division Fund and the County Clerk Automation Fund. The Chief Information Officer has reviewed this item and concurs with this recommendation. * Referred to the Committee on Information Technology and Automation on February 20, 2008.

Commissioner Daley, seconded by Commissioner Schneider, moved the approval of the amendment to Communication Number 292327. The motion carried.

Commissioner Daley, seconded by Commissioner Schneider, moved the approval of Communication Number 292327 as amended. The motion carried.

Chairman Beavers asked the Secretary to the Board to call upon the registered public speakers, in accordance with Cook County Code, Sec. 2-108(dd):

1. George Blakemore – Concerned Citizen

Commissioner Daley moved to adjourn the meeting, seconded by Commissioner Steele. The motion carried and the meeting was adjourned.

YOUR COMMITTEE RECOMMENDS THE FOLLOWING ACTION

WITH REGARD TO THE MATTERS NAMED HEREIN:

Communication Number 292326 Approved as Amended

Communication Number 292327 Approved as Amended

Respectfully submitted,

Committee on Information Technology & Automation

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William M. Beavers, Chairman

Attest:

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Matthew B. DeLeon, Secretary

** The audio recording for this meeting is available from the Office of the Secretary to the Board, 118 North Clark Street, Room 567, Chicago, IL 60602.