REPORT OF THE COMMITTEE ON

INFORMATION TECHNOLOGY AND AUTOMATION

 

June 2, 2008

(recessed and reconvened June 3, 2008 at 9:00 a.m.)

 

The Honorable,

The Board of Commissioners of Cook County

 

ATTENDANCE

 

Present:

Chairman Beavers, Vice Chairman Gorman, Commissioners Butler, Daley, Goslin and Schneider (6)

 

Absent:

Commissioners Moreno, Peraica and Steele (3)

 

Also Present:

Antonio Hylton – Chief Information Officer

 

Ladies and Gentlemen:

 

        Your Committee on Information Technology and Automation of the Board of Commissioners of Cook County met pursuant to notice on Monday, June 2, 2008 at the hour of 10:00 A.M. in the Board Room, Room 569, County Building, 118 North Clark Street, Chicago, Illinois.

 

       Upon determining that there was not a quorum present, Chairman Beavers recessed the meeting to the hour of 9:00 a.m. on June 3, 2008 in the Board Room, Room 569, County Building, 118 North Clark Street, Chicago, Illinois.

 

June 3, 2008

 

       The Committee on Information Technology and Automation of the Board of Commissioners reconvened its recessed meeting at the hour of 9:00 a.m. on Tuesday, June 3, 2008. 

 

       Chairman Beavers directed the Secretary to the Board to call roll, at which time it was determined that a quorum was present.

 

        Your Committee has considered the following items and upon adoption of this report, the recommendations are as follows:

 

294137

BUREAU OF TECHNOLOGY, by Antonio Hylton, Chief Information Officer, transmitting a Communication:

 

requesting authorization for the Purchasing Agent to enter into a contract with NTT/VERIO, INC., Chicago, Illinois, for unlimited, secure, dedicated internet access throughout Cook County’s wide area network and web hosting services with the option for two (2) one-year renewals.

 

Reason:   After completion of a Request for Proposal (RFP) process for the selection of an Internet Service Provider, NTT/Verio, Inc. is being recommended based on its technical capability, qualified personnel, prior demonstrated responsiveness, and lowest cost to the County.

 

Estimated Fiscal Impact:  $188,412.00.  Contract period:  June 1, 2008 through May 31, 2009.  (009-260 Account).  Requisition No. 80090009.

 

Approval of this item would commit Fiscal Year 2008 funds.

 

*  Referred to the Committee on Information Technology and Automation on May 20, 2008.

 

Commissioner Goslin, seconded by Vice Chairman Gorman, moved the approval of Communication Number 294137. The motion carried.

 

294138

BUREAU OF TECHNOLOGY, by Antonio Hylton, Chief Information Officer, transmitting a Communication:

 

requesting authorization for the Purchasing Agent to enter into a contract with U.S. GEOLOGICAL SURVEY, Urbana, Illinois, to procure aerial photgraphy.

 

Reason:    This joint funding agreement represents the work of a consortium involving the federal government, seven (7) counties of Northeastern Illinois and a regional council of governments to procure aerial photography for the benefit of each agency.  Because of the economy of scale and the philosophy of good government, Cook County will realize a savings of approximately $500,000.00 over the cost should the county have acquired it solely.  This consortium and this project are unprecedented as a resource and data sharing initiative.

 

Estimated Fiscal Impact:  $181,583.00.  Contract period:  February 1, 2008 through September 30, 2009.  (545-260 Account).  Requisition No. 85450011.

 

Sufficient funds are available through the Geographic Information Systems Fund.

 

*  Referred to the Committee on Information Technology and Automation on May 20, 2008.

 

Commissioner Goslin, seconded by Commissioner Schneider, moved the approval of Communication Number 294138. The motion carried.

 

294139

BUREAU OF TECHNOLOGY, by Antonio Hylton, Chief Information Officer, transmitting a Communication:

 

requesting authorization for the Purchasing Agent to extend for five (5) months, Contract No. 07-41-350 with GREAT ARC TECHNOLOGIES, INC., Chicago, Illinois, for the one-time acquisition to perform application migration services for the Department of Office Technology.

 

Reason:    This request is necessary to expend the remaining funds on this contract.  Great Arc Technologies, Inc., who was originally selected through the Request for Proposal (RFP) process, will be used to perform geodatabase enhancements to incorporate the latest archiving solution for the Geographic Information Systems (GIS) environment.  Approximately $120,954.80 remains on this contract.  The expiration date of the current contract was January 31, 2008.

 

Estimated Fiscal Impact:  None.  Contract extension:  February 1, 2008 through June 30, 2008.

 

*  Referred to the Committee on Information Technology and Automation on May 20, 2008.

 

At Chairman Beavers’ request, Commissioner Daley, seconded by Vice Chairman Gorman, moved to withdraw Communication Number 294139 from consideration. The motion carried.

 

Commissioner Daley moved to adjourn the meeting, seconded by Vice Chairman Gorman.  The motion carried and the meeting was adjourned.

 

YOUR COMMITTEE RECOMMENDS THE FOLLOWING ACTIONS

WITH REGARD TO THE MATTERS NAMED HEREIN:

 

Communication Number 294137                     Approved

Communication Number 294138                     Approved

Communication Number 294139                   Withdrawn

 

 

Respectfully submitted,

Committee on Information Technology & Automation

 

 

xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx

William M. Beavers, Chairman

 

 

Attest:

 

 

xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx

Matthew B. DeLeon, Secretary

 

** The transcript and audio recording for this meeting is available from the Office of the Secretary to the Board, 118 North Clark Street, Room 567, Chicago, IL 60602.