REPORT OF THE COMMITTEE ON

INFORMATION TECHNOLOGY AND AUTOMATION

 

October 30, 2008

Recessed and Reconvened

November 5, 2008, as Amended

 

The Honorable,

The Board of Commissioners of Cook County

 

ATTENDANCE

 

Present:

Chairman Beavers, Vice Chairman Gorman and Commissioners Butler, Goslin, Moreno, Schneider and Steele (7)

 

Absent:

Commissioners Daley and Peraica (2)

 

Also Present:

Antonio Hylton – Chief Information Officer

 

Ladies and Gentlemen:

 

        Your Committee on Information Technology & Automation of the Board of Commissioners of Cook County met pursuant to notice on Thursday, October 30, 2008 at the hour of 10:30 A.M., and recessed and reconvened on Wednesday, November 5, 2008 at the hour of 9:30 A.M. in the Board Room, Room 569, County Building, 118 North Clark Street, Chicago, Illinois.

 

        Your Committee has considered the following items and upon adoption of this report, the recommendations are as follows:

 

296772

BUREAU OF TECHNOLOGY, by Antonio Hylton, Chief Information Officer, transmitting a Communication:

 

requesting authorization for the Cook County Board of Commissioners to amend the following item, which was previously approved at the July 22, 2008 Board Meeting (Agenda Item #42).  The transmittal does not reflect the upgrade dates and should be amended to reflect the upgrade period of February 29, 2008 through July 31, 2008.

 

The amendment is indicated by the underscored language.

 

Transmitting a Communication from

 

ANTONIO HYLTON, Chief Information Officer, Bureau of Technology

 

requesting authorization for the Purchasing Agent to enter into a contract with SAS INSTITUTE, INC., Cary North Carolina, to continue utilization of software provided and to pay for maintenance fee as a result of the upgrade of the Z-Series server.

 

 

 

Reason:

This software is vital to the continued operation of the offices of the Chief Judge and Assessor.  This software is used for statistical analysis of data.  This proprietary software is only available through this vendor.

 

Estimated Fiscal Impact:  $141,590.83.  Contract period:  August 1, 2008 through July 31, 2009.  Upgrade period:  February 29, 2008 through July 31, 2008.  (012-441 Account).  Requisition No. 80120031.

 

Approval of this item would commit Fiscal Year 2008 and future year funds.

 

Vendor has met the Minority and Women Business Enterprise Ordinance.

 

*  Referred to the Committee on Information Technology and Automation on 10-15-08.

 

Commissioner Goslin, seconded by Commissioner Moreno, moved the approval of Communication No. 296772, as Amended. The motion carried.

 

296773

BUREAU OF TECHNOLOGY, by Antonio Hylton, Chief Information Officer, transmitting a Communication:

 

requesting authorization for the Purchasing Agent to enter into a contract with COMPUTER ASSOCIATES, Islandia, New York, to continue utilization of software provided.  This contract covers seven (7) separate products.  These products provide source library maintenance, ad-hoc reporting and system console support.

 

Reason:

This is proprietary software only available through this vendor.

 

Estimated Fiscal Impact:  $570,986.00 ($285,493.00 per year).  Contract period:  May 24, 2008 through May 23, 2010.  (012-441 Account).  Requisition No. 80120047.

 

Approval of this item would commit Fiscal Year 2008 and future year funds.

 

*  Referred to the Committee on Information Technology and Automation      on 10-15-08.

 

Commissioner Goslin, seconded by Vice Chairman Gorman, moved the approval of Communication No. 296773. The motion carried.

 

296774

BUREAU OF TECHNOLOGY, by Antonio Hylton, Chief Information Officer, transmitting a Communication:

 

requesting authorization of the Purchasing Agent to extend for one (1) year, Contract No. 06-41-776 with Environmental Systems Research Institute, Inc. (ESRI), St. Paul, Minnesota, for application development and consulting services.  The resulting deliverables will include projects such as a second phase of the County Board Mapmaker viewing tool, supportive applications of the assessment process, a general public health data viewing and analysis tool, a parcel sketch tool for the Recorder of Deeds, a Forest Preserve data viewing tool, and other consulting services.

 

Reason:

This request is necessary to allow utilization of remaining funds.  Approximately $100,100.00 remains on this contract.  The expiration date of the current contract was June 30, 2008.

 

Estimated Fiscal Impact:  None.  Contract extension:  July 1, 2008 through June 30, 2009.

 

*  Referred to the Committee on Information Technology and Automation on 10-15-08.

 

Commissioner Gorman, seconded by Commissioner Moreno, moved the approval of Communication No. 296774. The motion carried.

 

296775

BUREAU OF TECHNOLOGY, by Antonio Hylton, Chief Information Officer, transmitting a Communication:

 

requesting authorization of the Purchasing Agent to increase by $420,000.00 and extend for six (6) months, Contract No. 05-41-596 with Sentinel Technologies, Inc., Downers Grove, Illinois, to provide technical, consulting, management and staffing services for the Cook County wide area network (WAN).  The Cook County WAN provides, voice, data and internet connections to all county locations as well as municipal public safety locations.

 

Board approved amount 04-06-05:

$1,625,000.00

Increase requested:

   420,000.00

Adjusted amount:

$2,045,000.00

 

Reason:

A contract extension and increase is being requested in order to cover wide are network (WAN) maintenance during the time that a Request for Proposal (RFP) is being performed.  This increase will cover the monthly charges for the wide area network monitoring and the installation of new/replacement communication devices for attaching County locations to the WAN.  The expiration date of the current contract was September 28, 2008.

 

Estimated Fiscal Impact:  $420,000.00.  Contract extension:  September 29, 2008 through March 28, 2009.  (012-499-220 Account).

 

Approval of this item would commit Fiscal Year 2008 and future year funds.

 

*  Referred to the Committee on Information Technology and Automation on 10-15-08.

 

Vice Chairman Gorman, seconded by Commissioner Goslin, moved the approval of Communication No. 296775. The motion carried.

 

296776

BUREAU OF TECHNOLOGY, by Antonio Hylton, Chief Information Officer.  Transmitting a Communication, dated September 23, 2008:

 

requesting approval of payment in the amount of $96,353.00 to Computer Associates, Islandia, New York, for a usage fee and upgrade fee as a result of the upgrade of the Z-Series Server.  This software consists of source library maintenance, ad hoc reporting and system console support products.

 

Reason:

This payment covers the maintenance period of March 1, 2008 through May 23, 2008.  On December 4, 2007 the County Board approved the lease of a new Z-Series server increasing the size and capacity.  This payment is a result of that action.

 

Estimated Fiscal Impact:  $96,353.00.  (012-441 Account).

 

Approval of this item would commit Fiscal Year 2008 funds

 

Vice Chairman Gorman, seconded by Commissioner Goslin, moved the approval of Communication No.  296776. The motion carried.

 

296777

BUREAU OF TECHNOLOGY, by Antonio Hylton, Chief Information Officer.  Transmitting a Communication, dated September 23, 2008:

 

requesting approval of payment in the amount of $391,317.00 to Computer Associates, Islandia, New York, for the annual maintenance agreement for its software consisting of source library maintenance, ad-hoc reporting and system console support products.

 

Reason:

This payment covers the maintenance period of May 24, 2007 through May 23, 2008, during that period the 2006 contract was being negotiated.  The delay was due to Computer Associates going through a reorganization of its corporate structure.  During this period we researched alternative solutions but found the alternatives were inferior to existing capabilities and would have had a negative effect on our production.

 

Estimated Fiscal Impact:  $391,317.00.  (012-441 Account).

 

Approval of this item would commit Fiscal Year 2008 funds.

 

*  Referred to the Committee on Information Technology and Automation on 10-15-08.

 

Vice Chairman Gorman, seconded by Commissioner Goslin, moved the approval of Communication No. 296777. The motion carried.

 

Commissioner Butler, seconded by Commissioner Steele, moved to adjourn the meeting.  The motion carried and the meeting was adjourned.

 

YOUR COMMITTEE RECOMMENDS THE FOLLOWING ACTIONS

WITH REGARD TO THE MATTERS NAMED HEREIN:

 

                        Communication Number 296772                     Approved, as Amended

Communication Number 296773                     Approved

Communication Number 296774                     Approved

Communication Number 296775                     Approved

Communication Number 296776                     Approved

Communication Number 296777                     Approved

 

 

 

Respectfully submitted,

Committee on Information Technology and Automation

 

 

 

xxxxxxxxxxxxxxxxxxxxxxxxxxxx

William M. Beavers, Chairman

 

 

Attest:

 

 

 

xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx

Matthew B. DeLeon, Secretary

 

 

** The audio recording for this meeting is available from the Office of the Secretary to the Board, 118 North Clark Street, Room 567, Chicago, IL 60602.