REPORT OF THE COMMITTEE ON INFORMATION TECHNOLOGY & AUTOMATION

 

January 27, 2009

 

The Honorable,

The Board of Commissioners of Cook County

 

ATTENDANCE

 

Present:

Chairman Beavers, Vice-Chairman Gorman, Commissioners Butler, Daley, Goslin, Moreno, Peraica and Schneider (8)

 

Absent:

Commissioner Steele (1)

 

Also Present:

Antonio Hylton – Chief Information Officer, Bureau of Technology

 

Ladies and Gentlemen:

 

        Your Committee on Information Technology & Automation of the Board of Commissioners of Cook County met pursuant to notice on Tuesday, January 27, 2009 at the hour of 12:00 P.M. in the Board Room, Room 569, County Building, 118 North Clark Street, Chicago, Illinois.

 

        Your Committee has considered the following items and, upon adoption of this report, the recommendations are as follows:

 

298154

298153

BUREAU OF TECHNOLOGY, by Antonio Hylton, Chief Information Officer, transmitting a Communication:

 

requesting authorization for the Purchasing Agent to increase by $957,154.75, Contract No. 08-41-235 with Johnson Controls, Inc., Arlington Heights, Illinois, for Project Shield Triage Phase I and II, Part 2. This is the continuation of a supporting structure that will stabilize all Phase I and II installations and provide continued communications to the municipalities for status, scheduling, troubleshooting, and problem resolution for the current Shield equipment that is deployed.

 

Board approved amount 03-18-08:                                    $17,500,000.00

Increase requested:                                                                  957,154.75

Adjusted amount:                                                               $18,457,154.75

 

Reason:    The continuation of maintenance, operation, and wireless network support due to the termination of the International Business Machines Corporation, Inc. (IBM) contract, Contract No. 05-41-651 extension approved on November 20, 2007 December 4, 2007, Purchase Order #161895. The wireless support center was staffed to support the existing Phase I and II installations. The Bureau of Technology is requesting to have the remaining funds of Contract No. 05-41-651 extension approved November 20, 2007 December 4, 2007, and Purchase Order #161895 added to Contract No. 08-41-235 with Johnson Controls, Inc.  The expiration date of the current contract was September 30, 2008.

Estimated Fiscal Impact:  None.  Grant funded amount:  $957,154.75.  (769-570 Account).

 

Approval of this item would commit Fiscal Year Grant funds.

 

*Referred to the Committee on Information Technology & Automation on January 13, 2009.

 

Antonio Hylton, Chief Information Officer, Bureau of Technology, answered questions from the Commissioners.

 

Vice Chairman Gorman, seconded by Commissioner Goslin, moved the approval of Communication No. 298153 as Amended.

 

COMMISSIONER PERAICA CALLED FOR A ROLL CALL.  A VOTE WAS TAKEN ON THE MOTION TO APPROVE COMMUNICATION NO. 298153 AS AMENDED, THE VOTE OF YEAS AND NAYS BEING AS FOLLOWS:

 

ROLL CALL ON MOTION TO APPROVE communication no. 298153 AS AMENDED

 

Yeas:

Chairman Beavers, Vice Chairman Gorman, Commissioners Butler, Daley, Goslin and Schneider (6)

 

Nays:

Commissioner Peraica (1)

 

Absent:

Commissioners Moreno and Steele (2)

 

THE MOTION TO APPROVE COMMUNICATION NO. 298153 AS AMENDED CARRIED.

 

298153

298154

BUREAU OF TECHNOLOGY, by Antonio Hylton, Chief Information Officer, transmitting a Communication:

 

requesting authorization for the Purchasing Agent to increase by $710,974.29, Contract No. 08-41-235 with Johnson Controls, Inc., Arlington Heights, Illinois, for the set up of a supporting structure that will stabilize all Phase I and II installations and provide continued communications to the municipalities for status, scheduling, troubleshooting, and problem resolution for the current Shield equipment that is deployed.

 

Board approved amount 03-18-08:                                    $17,500,000.00

Increase requested:                                                                  710,974.29

Adjusted amount:                                                               $18,210,974.29

 

Reason:    For continued maintenance, operation, and wireless network support due to the termination of the International Business Machines Corporation, Inc. (IBM) maintenance contract, Contract No. 05-41-651 and Purchase Order #148435. The wireless support center was staffed to support the existing Phase I and II installations. The Bureau of Technology is requesting to have the remaining funds of Contract No. 05-41-651, Purchase Order #148435 added to Contract No. 08-41-235 with Johnson Controls, Inc.  The expiration date of the current contract was September 30, 2008.

 

Estimated Fiscal Impact:  None.  Grant funded amount:  $710,974.29. (769-570 Account).

 

Approval of this item would commit Fiscal Year Grant funds.

 

*Referred to the Committee on Information Technology & Automation on January 13, 2009.

 

Antonio Hylton, Chief Information Officer, Bureau of Technology, answered questions from the Commissioners.

 

Vice Chairman Gorman, seconded by Commissioner Daley, moved the approval of Communication No. 298154 as Amended.  The motion carried.  Commissioner Peraica voted no.

 

Chairman Beavers asked the Secretary to the Board to call upon the registered public speakers, in accordance with Cook County Code, Sec. 2-108(dd):

 

1.       George Blakemore – Concerned Citizen

 

Commissioner Daley moved to adjourn the meeting, seconded by Commissioner Goslin.  The motion carried and the meeting was adjourned.

 

YOUR COMMITTEE RECOMMENDS THE FOLLOWING ACTIONS

WITH REGARD TO THE MATTERS NAMED HEREIN:

 

Communication Number 298153                     Approved as Amended

Communication Number 298154                    Approved as Amended

 

 

Respectfully submitted,

Committee on Information Technology & Automation

 

 

 

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William M. Beavers, Chairman

Attest:

 

 

 

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Matthew B. DeLeon, Secretary

 

*The audio recording for this meeting is available from the Office of the Secretary to the Board, 118 North Clark Street, Room 567, Chicago, IL 60602.