REPORT OF THE COMMITTEE ON INFORMATION TECHNOLOGY & AUTOMATION

February 25, 2009

The Honorable,

The Board of Commissioners of Cook County

ATTENDANCE

Present:

Chairman Beavers, Commissioners Butler, Daley, Goslin, Moreno, Peraica and Steele (7)

Absent:

Vice Chairman Gorman and Commissioner Schneider (2)

Also Present:

Antonio Hylton – Chief Information Officer, Bureau of Technology; Keyla Ware – Business Manager, Bureau of Technology; Anthony Del Santo – Acting Chief Technical Officer, Office of the Sheriff; James Beligratis – Assistant State’s Attorney; Richard Velàzquez – Special Counsel to the President

Ladies and Gentlemen:

Your Committee on Information Technology & Automation of the Board of Commissioners of Cook County met pursuant to notice on Wednesday, February 25, 2009 at the hour of 10:00 A.M. in the Board Room, Room 569, County Building, 118 North Clark Street, Chicago, Illinois.

Your Committee has considered the following items and upon adoption of this report, the recommendations are as follows:

Commissioner Goslin, seconded by Commissioner Butler, moved Items Nos. 298617, 298618, 298619 and 298815 for discussion. The motion carried.

298617

BUREAU OF TECHNOLOGY, by Antonio Hylton, Chief Information Officer, transmitting a Communication, dated October 28, 2008: requesting authorization for the Purchasing Agent to enter into a contract with CDW GOVERNMENT, INC., (CDW-G), Vernon Hills, Illinois, for the Active Directory assessment of the County's network structure currently supported by Microsoft Premier Software Services. Reason: The Bureau of Technology's Active Directory network has grown significantly since it was first designed and is in need of a reassessment to allow stable growth for the future.  An assessment will check for vulnerabilities and point out a weakness that can threaten our environment.  Exposing vulnerabilities and correcting them before they cause a problem will reduce the overall support costs to maintain our network and provide a secure structure which will allow the County to grow. Microsoft Premier support services are only performed by Microsoft Corporation or its affiliates. CDW-G is an authorized affiliate of Microsoft Services.  CDW-G has been appointed by Microsoft Services to perform the assessment. Estimated Fiscal Impact: $68,760.00. Contract period: November 1, 2008 through October 31, 2009. (009-260 Account). Requisition No. 80090027. Approval of this item would did commit Fiscal Year 2008 funds. Vendor has met the Minority and Women Business Enterprise Ordinance. Referred to the Committee on Information Technology and Automation on 02-04-09.

Commissioner Daley, seconded by Commissioner Goslin, moved to change the word “would” to “did” in Communication No. 298617. The motion carried.

Commissioner Daley, seconded by Commissioner Goslin, moved to approve Communication No. 298617 as amended. The motion carried.

298618

BUREAU OF TECHNOLOGY, by Antonio Hylton, Chief Information Officer, transmitting a Communication, dated January 14, 2009: requesting authorization for the Purchasing Agent to extend for four (4) months, Contract No. 07-43-349 with CDW GOVERNMENT, INC., (CDW-G), Vernon Hills, Illinois, for countywide Microsoft software and software support services. Reason: The extension is needed for the continued ability to purchase necessary Microsoft software during the evaluation and award period of a new countywide hardware/software Request for Proposal (RFP). The expiration date of the current contract was December 17, 2008. Approximately $311,041.87 remains on this contract. Estimated Fiscal Impact: None. Contract extension: December 18, 2008 through April 17, 2009. Vendor has met the Minority and Women Business Enterprise Ordinance. Referred to the Committee on Information Technology and Automation on 02-04-09.

Commissioner Goslin, seconded by Commissioner Daley, moved the approval of Communication No. 298618. The motion carried.

298619

BUREAU OF TECHNOLOGY, by Antonio Hylton, Chief Information Officer, transmitting a Communication, dated January 14, 2009: requesting authorization for the Purchasing Agent to extend for four (4) months, Contract No. 07-43-351 with SYSTEM SOLUTIONS, INC., Northbrook, Illinois, for computer hardware, software, peripheral equipment and support services. Reason: The extension is needed for the continued ability to purchase necessary computer hardware during the evaluation and award period of a new countywide hardware/software Request for Proposal (RFP). The expiration date of the current contract was December 15, 2008. Approximately $589,032.00 remains on this contract. Estimated Fiscal Impact: None. Contract extension:  December 16, 2008 through April 15, 2009. Vendor has met the Minority and Women Business Enterprise Ordinance. Referred to the Committee on Information Technology and Automation on 02-04-09.

Commissioner Goslin, seconded by Commissioner Daley, moved the approval of Communication No. 298619. The motion carried.

298815

BUREAU OF TECHNOLOGY, by Antonio Hylton, Chief Information Officer, transmitting a Communication, dated November 21, 2008: requesting authorization for the Purchasing Agent to enter into a contract with IRON MOUNTAIN, Hanover Park, Illinois, for data protection and recovery services. Reason: Iron Mountain is our current data disaster recovery vendor. We will be exploring on-network capability in replacement of physical cartridge delivery. Iron Mountain provides comprehensive records management and data protection solutions, along with the expertise and experience to address complex information challenges such as rising storage costs, litigation, regulatory compliance and disaster recovery. Iron Mountain has been chosen because of the unique feature of real time encryption key modification that is a feature not provided by any other competitor. The funds for this contract have been encumbered from the FY2008 Budget. The contract period corresponds with the fiscal year twelve (12) month period. Estimated Fiscal Impact: $90,720.00. Contract period: December 1, 2008 through November 30, 2009. (009-260 Account). Requisition No. 80090022. Approval of this item would did commit Fiscal Year 2008 funds. Referred to the Committee on Information Technology and Automation on 02-18-09.

James Beligratis, Assistant State’s Attorney, agreed to report back to Chairman Beavers regarding whether Iron Mountain would be barred from entering into a contract with Cook County under Ordinance 34-154, “Contracts For Consulting and Auditing Services.”

Commissioner Goslin, seconded by Commissioner Daley, moved to change the word “would” to “did” in Communication No. 298815. The motion carried.

Commissioner Goslin, seconded by Commissioner Daley, moved the approval of Communication No. 298815 as amended. The motion carried.

Chairman Beavers asked the Secretary to the Board to call upon the registered public speakers, in accordance with Cook County Code, Sec. 2-108(dd):

1. George Blakemore – Concerned Citizen

Commissioner Butler moved to adjourn the meeting, seconded by Commissioner Daley. The motion carried and the meeting was adjourned.

YOUR COMMITTEE RECOMMENDS THE FOLLOWING ACTIONS

WITH REGARD TO THE MATTERS NAMED HEREIN:

Communication Number 298617 Approved as Amended

Communication Number 298618 Approved

Communication Number 298619 Approved

Communication Number 298815 Approved as Amended

Respectfully submitted,

Committee on Information Technology & Automation

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William M. Beavers, Chairman

Attest:

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Matthew B. DeLeon, Secretary

*The audio recording for this meeting is available from the Office of the Secretary to the Board, 118 North Clark Street, Room 567, Chicago, IL 60602.