REPORT OF THE COMMITTEE
ON INFORMATION TECHNOLOGY
AND AUTOMATION
The Honorable,
The Board of Commissioners of
ATTENDANCE
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Present: |
Chairman Beavers,
Commissioners Daley, Goslin, Peraica, Schneider and Steele (6) |
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Absent: |
Vice Chairman Gorman, Commissioners |
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Also
Present: |
Antonio Hylton – Chief Information Officer, |
Ladies and
Gentlemen:
Your Committee on Information
Technology and Automation of the Board of Commissioners of Cook County met
pursuant to notice on
Your Committee has considered the
following items and, upon adoption of this report, the recommendations are as
follows:
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303125 |
BUREAU OF TECHNOLOGY, by Antonio Hylton, Chief Information
Officer, transmitting a Communication, dated requesting authorization for the Purchasing Agent to enter
into a contract with ELECTRONIC
KNOWLEDGE INTERCHANGE, INC., Reason: The Bureau of Technology has undertaken
a series of studies designed to maximize operating efficiencies and insure
long term strategic value regarding the County's investment in
technology. This study will analyze
current technology operations at a countywide level, identify gaps within the
multiple technology silos and develop an Enterprise Architectural model to
effectively maximize future capital investments and reduce future operating
costs. Estimated Fiscal Impact:
$1,110,000.00. Contract
period: *Referred to the
Committee on Information Technology and Automation on |
Commissioner Goslin inquired whether Mr. Hylton has a consolidation
proposal which could lead to efficiencies and on behalf of which the
Commissioners could advocate.
Mr. Hylton replied that the Enterprise Architectural model
under consideration – which most large counties have – is a road map that can
lead to efficiencies. He further stated
that it is his recommendation that all the major IT consulting firms be hired
in connection with this Item to ensure independence and transparency.
Commissioner Peraica inquired as to the timeline for this
plan.
Mr. Hylton replied that the plan would be ready by Spring,
depending upon what consolidation recommendations the Enterprise Architectural
model yields.
Commissioner Peraica inquired as to how long this company
has been in existence.
Mr. Hylton replied ten years; he further stated that this
company has met all of the compliance requirements posed by the Purchasing
Department.
In response to Commissioner Peraica’s request, Mr. Hylton
agreed to forward a copy of the Electronic Knowledge Interchange, Inc.’s RFP
response to Chairman Beavers.
Commissioner Peraica inquired whether this study will
examine internal enhancements and improvements, consolidation, external
outsourcing and privatizing of particular functions.
Mr. Hylton replied yes, and added that any ROI and
justification for what the final plan is will also be examined.
Commissioner Peraica inquired as to the target date for the
completion of this study.
Mr. Hylton replied one year.
Commissioner Peraica inquired whether the company
recommending this plan will also be involved in the implementation of this
plan.
Mr. Hylton replied it is not the intention at this time that
the company be involved in the implementation of the plan; however, common
practices do not preclude them from being so involved.
Commissioner Peraica inquired whether this company is an IT
practitioner as well as a consulting firm.
Mr. Hylton replied in the affirmative.
Commissioner Schneider stated that it was his understanding
that this study would move the
Mr. Hylton replied confirmed this, stating further that the
directions which this study would yield would then be brought before the Board
to be adopted.
Commissioner Schneider inquired whether it is possible to
access any of the elected officials’ special purpose funds to fund this study.
Mr. Hylton stated that would be studied. He further stated that during his budget
hearing, he will outline several such options.
Commissioner Steele,
seconded by Commissioner Goslin, moved the approval of Communication Nos.
303125. The motion carried.
Commissioner Steele
moved to adjourn the meeting, seconded by Commissioner Goslin. The motion carried and the meeting was
adjourned.
YOUR COMMITTEE
RECOMMENDS THE FOLLOWING ACTIONS
WITH REGARD TO THE
MATTERS NAMED HEREIN:
Communication Number 303125 Approved
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Respectfully
submitted, Committee
on Information Technology and Automation xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx William
M. Beavers, Chairman |
Attest:
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
Matthew B.
DeLeon, Secretary
*The audio recording for this meeting is available from the
Office of the Secretary to the Board,